Privacy Policy

School Resource Management Network (SRMN) Privacy Policy

Last Updated: April 25, 2025

1. Introduction

The School Resource Management Network ("SRMN," "we," "us," or "our") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with us through our website (srm.network), via email, or through participation in our activities.

The SRMN is operated by MCW Mastery | Clarity | Wisdom Ltd, a company registered in England and Wales under Company Number 16300406.

2. Information We Collect

We may collect the following types of personal data where necessary for specific purposes:

• Contact Information: Name, email address, phone number, job title, and organisation.
• Membership Information: Application forms, references, engagement records, forum posts.
• Event Data: Registration details for webinars, events, or outreach activities.
• Marketing Data: Subscription preferences, feedback, testimonials, quotes.
• Usage Data: IP addresses, browser types, and site usage statistics collected via cookies and analytics tools.
• Financial Information: Bank details and payment information if payments are made or received.
• Research Contributions: Voluntary participation in research or surveys.

3. How We Use Your Information

We process your data to:

• Administer SRMN membership, applications, and renewals.
• Facilitate peer-to-peer networking and mutual support.
• Maintain membership directories and publish member information with consent.
• Manage events, webinars, and collaborative projects.
• Communicate marketing and promotional material (with opt-out options).
• Conduct research into the operational running of schools and academy trusts.
• Develop future services, such as micro-credentials and expanded membership benefits.
• Process payments, reimbursements, or supplier invoices.
• Moderate member forums (currently via a private LinkedIn group).
• Uphold legal obligations under UK GDPR and the Data Protection Act 2018.

We do not process project-specific client data shared between members. Where SRMN members collaborate to deliver services, those members are individually responsible for ensuring GDPR compliance in their contractual engagements.

4. Legal Basis for Processing

We rely on:

• Consent: For marketing communications, testimonials, research participation.
• Contract: To manage membership and provide associated services.
• Legitimate Interests: To promote collaboration, professional development, and efficient operation of the network.
• Legal Obligations: To comply with data protection laws and financial regulations.

5. Sharing Your Information

We do not sell your data. We may share your information with:

• Approved third-party service providers (e.g., GoDaddy, Microsoft 365, LinkedIn, Eventbrite, Zoom, Monday.com) under strict data protection and confidentiality agreements.
• Partner organisations where collaboration is mutually beneficial and lawful.
• Regulatory bodies if legally required.
• Member profiles, specialisms, and geographic areas of operation may be published publicly with the member's prior consent.

6. Data Security

We employ technical and organisational measures to protect your data, including:

• Password protection and two-factor authentication (2FA) where possible.
• Encryption of stored digital data.
• Regular secure backups.
• Periodic reviews of our security measures to ensure continued compliance with best practices.

However, no system is completely secure, and we cannot guarantee absolute protection.

7. Your Rights

You have rights under UK GDPR to:

• Access your personal data.
• Rectify inaccurate information.
• Request deletion (subject to legal or contractual obligations).
• Object to or restrict processing.
• Request data portability.

To exercise these rights, contact: enquiry@srm.network

You may also complain to the Information Commissioner's Office (ICO) via www.ico.org.uk.

8. Data Retention

• Membership and event participation data: Retained for the duration of your engagement with SRMN plus 12 months, unless you request earlier deletion.
• Billing records: Retained for 6 years as required for tax purposes.
• Research data: Retained only as necessary for reporting and anonymised where possible.

9. Cookies and Analytics

We use cookies for functionality and to analyse site usage via GoDaddy and Google Analytics. You can manage your cookie preferences via your browser settings.

10. International Transfers

Data is primarily stored in the UK. Occasionally, authorised personnel may access data remotely from other countries using secure VPN connections, consistent with UK GDPR guidance.

11. Changes to This Policy

We may update this Privacy Policy as needed. Any updates will be posted on this page with the revision date. Continued use of our website or services after updates constitutes acceptance of the revised Privacy Policy.

By engaging with SRMN, you consent to this Privacy Policy.

Contact Us

School Resource Management Network

Email: enquiry@srm.network

Registered Office: 18 Plants Brook Road, Sutton Coldfield, West Midlands, B76 1EX, UK

---

© 2025 MCW Mastery | Clarity | Wisdom Ltd. All rights reserved.